Transfer and Disposal

Guidance Notes for Transfer or Disposal of a Firearm or Shotgun

Firearms (Amendment) Act 1997 (abridged)

Failure to comply with any of the following sections is an offence punishable by a term of imprisonment of up to six months, a fine of up to £2,000 or both.

Transfers of firearms etc. to be in person

32. Where, in Great Britain, a shotgun, firearm or ammunition is sold, hired, lent or given for more than 72 hours to a person who is neither a registered firearms dealer nor a person who is exempt from requiring a certificate:

(a) the transferee must produce to the transferor the certificate or permit entitling him to purchase or acquire the firearm or ammunition being transferred;

(b) the transferor must comply with instructions in the certificate or permit and must hand the shotgun, firearm and ammunition to the transferee in person.

Notification of transfers of firearms and shotguns

33. Where in Great Britain, any firearm or shotgun is sold, hired, lent or given for more than 72 hours:-

(a) Any party to a transfer who holds a firearms or shotgun certificate or a visitor's firearm or shotgun permit shall within seven days notify the chief officer of police who granted his certificate or permit.

(b) The notice shall describe the firearm (giving it's identification number if any), state the nature of the transaction and the name and address of the other party. The notice shall be sent by registered post or recorded delivery.

Notification of de-activation, destruction or loss, of firearms etc.

34(1) Where, in Great Britain any shotgun, firearm or ammunition to which a firearm or shotgun certificate or visitor's permit relates is de-activated, destroyed or lost (whether by theft or otherwise), the certificate holder who was last in possession shall within seven days notify the chief officer of police who granted his certificate or permit.

(2) The notice shall state the nature of the event and describe the firearm (giving it's identification number) or ammunition. The notice shall be sent by registered post or recorded delivery.

(3) A firearm is de-activated if it is incapable of discharging any shot, bullet or other missile and has a certificate of de-activation issued from a Proof-House.

Notification of events taking place outside Great Britain involving firearms etc.

35(1) Where, outside Great Britain, any firearm or shotgun is sold or otherwise disposed of which was authorised by a firearm or shotgun certificate, the transferor shall within 14 days notify the chief officer of police who granted his certificate.

(2) Where, outside Great Britain, a firearm or ammunition to which a firearm certificate or shot gun to which a shot gun certificate relates is de-activated, destroyed or lost (whether by theft or otherwise) the certificate holder who was last in possession of the firearm or ammunition shall within 14 days notify the chief officer of police who granted the certificate.

(3) The notice shall state the nature of the event and, in the case of a disposal, the name and address of the other party and contain a description of the firearm or ammunition (giving any identification number) and shall be sent within 14 days by registered post or recorded delivery if from the United Kingdom; and from elsewhere, in a manner as most closely corresponds to registered post or recorded delivery.

Download forms

The 'Notification of Transfer or Disposal of a Firearm or Shotgun'form is available as a PDF file to download and print out below. 

Transfer form

Please read the guidance notes on this page carefully before completing the form.

Note: 'In Great Britain' means anywhere in England, Scotland or Wales
'Outside Great Britain' means elsewhere in the United Kingdom or any other country in the world
'the United Kingdom' means England, Scotland, Wales, Northern Ireland, Channel Islands and Isle of Man

The electronic submission of this form is permitted. Use the link to download the form, print, complete and return by post or email to Firearms Licensing. This facility is intended for applications in the Cleveland Police area only.

Return all completed forms to:

Firearms Licensing Unit
Shared Service Centre, Ash House,
111 Acres, Princeton Drive, 
Thornaby
TS17 6AJ