FOI 87/26 Seized Items Management System

Date: 16/02/26

Enquiry Reference: FOI 87-26                                                                                  

I write in connection with regards to your Freedom of Information request.  Below is your request and our response.

 

For the system(s) used by your force to manage property, exhibits and/or seized items (including any relevant modules within custody systems), please provide:

1. System name(s):

The name of the property / exhibits / seized items management system(s) currently in use.

1. a) Niche
2. Supplier / vendor:

The name of the supplier(s) / vendor(s) providing the system(s).

1. a) Niche technology.

 

3. Scope of use:

Whether the system is used for any of the following (please list those that apply):

o          Exhibits / evidential property - Yes

o          Seized property - Yes

o          Found property - Yes

o          Cash / valuables - Yes

o          Vehicles / bicycles - Yes

o          Digital devices (phones/laptops) - Yes

o          Recovered identity documents - Yes

o          Other (please specify)

 

4. Contract ownership / collaboration:

Whether the contract is held solely by your force or via a collaboration / lead force / shared service arrangement (please specify which, where applicable).

1. a) Niche deliver software for many other Forces.

 

5. Contract dates:

The contract start date and contract end date for the current arrangement, and whether any extension options exist (e.g., 1+1 years).

1. a) 01/04/2024 – 31/03/2027 (2 x 12 optional extensions to 31/03/2028 / 31/03/2029 respectively)

 

6. Contract value (high-level):

The total contract value (TCV) for the current arrangement, inclusive of any extension options where held.

If an exact figure cannot be disclosed, please provide the value as a range or band, for example:

o          £0–£50k

o          £50k–£100k

o          £100k–£250k

o          £250k–£500k

o          £500k+ - Yes

(This request is for high-level value information only and not for any pricing breakdowns, rate cards, or commercially sensitive technical detail.)

 

7. Renewal / re-procurement expectation (if recorded):

Whether the force anticipates re-procurement/renewal within the next 24 months (Yes/No/Unknown).

1. a) In term of contract

 

8. Responsible department and generic supplier engagement route:

The department/function responsible for managing the contract (e.g., Procurement, ICT, Custody, Operational Support/Property Stores), and a generic contact route for supplier engagement where available (e.g., a role-based mailbox or procurement portal).

I am not requesting personal data about individual staff members.

1. a) Procurement | Cleveland Police

 

9. Public references (if available):

If the contract information is already publicly available, please provide a link or reference to any relevant contract register entry, award notice, or tender publication

1. a) Published by Blue light commercial.

 

Having made enquiries within the Force above is all the information we hold. 

 

The Cleveland Police response to your request is unique and it should be noted that Police Forces do not use generic systems or identical procedures to capture and record data therefore responses from Cleveland Police should not be used as a comparison with any other force response you receive.

 

If you are not satisfied with this response or any actions taken in dealing with your request, you have the right to request an independent internal review of your case under our review procedure. The Freedom of Information Code of Practice (see below link) states that a request for internal review should be made within 20 working days of the date on this response or 40 working days if extenuating circumstances to account for the delay can be evidenced. Public authorities are not obliged to accept internal reviews after this date.

 

https://www.gov.uk/government/publications/freedom-of-information-code-of-practice

 

Yours sincerely

Information Rights Decision Maker